Key Responsibilities:

• Administrative Support:
  • Execute day-to-day office activities, ensuring smooth operations.
  • Take care of the office environment, including maintenance and supplies.
  • Handle incoming and outgoing mail, ensuring timely and accurate processing.
  • Perform general administrative tasks such as filing, photocopying, and scanning documents.
  • Manage and organize office records and files for easy retrieval.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Order and maintain office supplies inventory, overseeing procurement.
  • Control the availability of office utilities to ensure uninterrupted operations.
  • Oversee the cleaning and maintenance of the office to maintain a professional environment.
• Communication and Coordination:
  • Handle social media activities of the company.
  • Serve as the primary point of contact for internal and external communications.
  • Prepare and distribute notices, reports, and other communications to shareholders.
  • Coordinate and manage shareholder meetings, including scheduling, invitations, and documentation.
  • Handle paperwork at government offices, ensuring compliance with regulations.
• Project Support:
  • Assist project hunting and implementation as needed, providing administrative support and coordinating tasks.

Qualifications:

• A University degree
• Proven experience as an Administrative Assistant or similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).   
• Ability to prioritize tasks and manage multiple deadlines.
• Strong problem-solving and decision-making skills.

Additional Skills (Preferred):

• Experience in the IT and telecommunications industry.
• Familiarity with project management tools and methodologies.

Salary and Benefits:

CITCOT offers a competitive base salary for the Administrative Assistant position, commensurate with experience and industry standards. In addition to the base salary, the employee will be eligible for performance-based incentives tied to the successful hunting and completion of company projects. This incentivized structure rewards individual contributions and aligns employee interests with the company’s overall success.